About the role
Responsible to School Business Manager (SBM) and Headteacher
Supervisory responsibilities: Admin support staff and Midday Play and Lunch Team Purpose of the job:
- To actively model and promote the values and ethos of the school
- To be responsible for the management of the school office, overseeing that all administrative processes are carried out to a high standard enabling the school to operate efficiently and effectively and ensure compliance with DfE and LA requirements
- To be responsible for the personnel administration and HR processes
- To lead on providing effective line management of support staff, including the administrative team.
- To provide administrative support to the headteacher, senior leaders and school business manager
- To manage payroll on behalf of the headteacher
For more information or to chat about this opportunity please contact
Ann Daniels adaniels@morley.cambs.sch.uk
The closing date for applications is 9am on 13th December. Interviews will take place on 18th or 19th December.
What will you be doing?
We are looking to recruit an experienced and ambitious office manager to join our team. We are particularly interested in hearing from administrative professionals with a vision for exceptional administration and who can lead change and inspire a team. We envisage exciting times ahead as we look to evolve our administrative processes and systems.
This is a pivotal role and will involve working alongside senior leaders, including the school business manager, to co-ordinate the smooth running of the school as well as shape the future of school operations. Getting the right person in post is important for us so although this is currently a full-time role we are willing to consider part-time or flexible working options.
Your main areas of responsibility would be:
- To actively model and promote the values and ethos of the school
- To be responsible for the management of the school office, overseeing that all administrative processes are carried out to a high standard enabling the school to operate efficiently and effectively and ensure compliance with DfE and LA requirements
- To be responsible for the personnel administration, HR processes and payroll
- To lead on providing effective line management of support staff, including the administrative team.
- To provide administrative support to the headteacher, senior leaders and school business manager
We are interested in hearing from potential colleagues who have several years experience working in a faced paced customer facing role. You will have excellent customer service, communication and problem solving skills with confident use of IT and management information systems. In return we can offer a supportive team of hard working dedicated colleagues, free on site parking and training opportunities.
Full details of the role are in the job description.
A recruitment pack is available on the school website
We are very much looking forward to receiving your application. The closing date for applications is 9am on 13th December. Interviews will take place on 18th or 19th December. Shortlisting will be based upon each applicant’s capacity to demonstrate how they meet the criteria.
Morley is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be expected to undertake an enhanced DBS check. The appointment will be subject to satisfactory references.
About you
School support
● To ensure the effective delegation of the tasks within the office team as appropriate, providing the necessary training and support to ensure all processes are carried out to a high standard.
● To contribute to the strategic development of the school, assisting the headteacher and SBM in ensuring the school has the appropriate admin structure to meet current needs.
● To provide advice and guidance to the administration team on responding to complex enquiries or complaints
● To lead on the evaluation, development and implementation of office systems, including keeping abreast of new technologies and software which could improve such processes.
● Assist with the development of marketing and promotional materials including the school website, prospectus and open events
● Interprets and implements legislative guidance relevant to the administrative processes including ensure GDPR compliance
● Completion and maintenance of the single central record
Financial support
● Uses current financial systems and procedures and supports the school business manager in ensuring the school has robust financial controls in place
● Manages the payroll on behalf of the headteacher
Support to school leaders
● Acts as clerk to the governing body when required, providing appropriate support and guidance to school governors enabling the effective functioning of the governing body
- Provides advice and guidance to school leaders on all personnel and HR matter
- Provides PA support to the headteacher and senior leadership team
- Liaises with personnel provider over payroll, pension and staff records
Supervision and management of others
● To contribute to the development of and ensure adherence to all school policies and procedures by team members
● Manages the performance of agreed teams, identifying priorities and targets, promoting good team work and acting to address underperformance
● Provides training, direction, mentoring and coaching to enhance the performance of the team through the development of others
● Manages the recruitment and selection process for all school posts ensuring adherence to safer recruitment practises
● Contributes to the development and implementation of health and safety policies and practices across the school
Other duties and responsibilities
● To ensure all duties and responsibilities are discharged in accordance with the school’s health and safety at work policy
● To participate in the school’s performance management scheme, ensuring that performance standards and targets are set and met within the agreed time scale
● To undertake other reasonable duties commensurate with the grade of the post
Conditions of service
● The conditions of service are governed by the National Agreement on Pay and Conditions of Service, supplemented by local conditions as agreed by the school governors
Commensurate statement and Equal Opportunity
● The post holder will undertake any other duties required commensurate with the grade and seniority of the post. S/he will be expected to undertake all duties in the context of and in compliance with the Local Authority’s equal opportunities policies.
About us
Cambridgeshire is a great place to work and live with a diverse population, an urban centre in Cambridge, historic Isle of Ely, Huntingdon and St Ives as well as more rural landscapes.
Our four values are central to our culture, driving everything we do.
We are proud to serve the diverse communities of Cambridgeshire and want our workforce to be reflective of this diversity, which we firmly believe benefits our colleagues, the organisation and our communities. If you don’t meet every single requirement in the job role but think this could be you, please don’t be put off. We are committed to building a workplace that is compassionate and inclusive as well as diverse, so if you think you could be a good candidate for this role please consider applying and speak to the recruiting manager if you have any questions.
Our Equality, Diversity and Inclusion Strategy, along with our employee network 'IDEAL' and self-organised peer support groups help us to foster an inclusive, supportive and safe working environment where people feel valued, respected, and empowered. We collect relevant diversity data for monitoring as part of the recruitment process to understand the diversity of our applicants and monitor any trends throughout the recruitment processes so that we can take meaningful action.
We are proud to be a Disability Confident Employer. We fully support providing reasonable adjustments throughout our recruitment process, as well as when you join us, and we encourage candidates to contact the Hiring Manager, whose details can be found in the advert, to discuss any adjustment needs. Some examples of adjustments could include additional time to complete an assessment or printing a document on pastel coloured paper with larger font size and line spacing. We would value talking about what might be possible to enable you to join us and thrive, so if there is something that would help you to do your best during your journey with us, please get in touch.
Visit our jobs and careers section to find out more about our wide range of learning and development opportunities; apprenticeships; our wellbeing package; staff benefits; our commitment to equality, diversity and Inclusion.
